Orange County Chinese Association (OCCA) Constitution
1.0
Purpose
Orange County Chinese Association (herein referred
to as the Association) is an on-going, non-profit organization, and the purpose
of which is to promote the Chinese culture and to benefit the community of Orange County,
New York.
.
2.0
Membership Qualification
The Association is an open, non-political
organization. Individuals who identify with the Associationˇs purpose above,
agree to abide by this constitution, register, and pays due every year can
become a member.
3.0
Organization and Management
The basic structure is the General Member Assembly
(herein referred to as the Assembly). Below the Assembly is the Board of
Directors, which steers the direction of the long-term, basic administrative
policies. For detail refer to the attached sketch (Orange County Chinese
Association Organizational Chart).
4.0
Board of Directors
4.1 The Board of Directors is the policy-making body, and represents the Assembly in the monitoring the functions of the Association
4.1.1 Job function: appoints/terminates the principal,
the vice principal, and teachers, proposes, examines, and passes the budget and
administrative plan.
4.2 The Board of Directors comprises
of seven members serving two-year terms. If re-elected can serve again-footnote
11.2.
4.2.1
Job
function of directors: participate in the discussion and resolution of affairs,
and suggest opinions and alternatives for the business related to the Board.
4.2.2
If
for some reason the director cannot serve out his/her term, a resignation must
be submitted to the Board 30 days in advance.
4.2.3
If
necessary the number of directors may be increased or decreased. However, the
adjustment must be approved by more than 50% of the seven (7) directors to take
effect.
4.2.4
Substitute
director: shall be an un-elected candidate with the largest votes less than the
elected director, and serve out the remaining year. Substitute status is
effective for one year.
4.2.5
If
there is vacancy in directorship, a substitute director in turn will take
his/her place.
4.2.6
Every
year starting November 15th, the Board accepts the nomination for
directors. Every year before January 1st, the Board will inform all
of the current members in writing a list of candidatesˇ names. Also, during the
Chinese New Year Celebration, an election will be conducted anonymously, and
members must personally get to the voting place to cast their votes. An
absentee voter must write a letter to the Board listing his/her choice of
candidates, personally sign the letter, and submit the letter to the Board the
day before the election.
4.3 The Board of directors includes a President and Vice President. They are chosen by the Board among the Board members, each serving a one-year term.
4.3.1
The Job Function of the President
4.3.1.1
Represents
the Board and is responsible to the Association
4.3.1.2
Represents
the Association in managing all outside activities
4.3.1.3
Responsible
for chairing and convening scheduled and unscheduled Board meetings, discuss
administrative policies and matters related to the financial budget. Scheduled
meetings are set for once each year in March, June, September, and December.
Directors are given two-week advance notice prior to the grand meetings.
4.3.1.4
Responsible
for chairing and convening unscheduled grand meetings related to matters of
elections, terminations, or resolutions related affairs.
4.3.1.5
Unscheduled
grand meeting: The President must as soon as possible arrange for the convening
of the grand meeting, if 1/3 of the members collectively request a grand
meeting.
4.3.2
The
Board of directors maintains meeting records managed by the general secretary.
At the conclusion of each meeting, the minutes are read aloud. If there is no
disagreement, the minutes become the official record of the meeting. Board
meeting minutes are public; any current member has the right to peruse it.
4.3.3 The Board has decided that if the opposing parties
have the equal number of votes, the proposal shall be decided by the general
director.
4.4
If
the directors, President, or Vice President displaces inappropriate behaviors,
acts in an unfair manner unfair in handling matters, or violate the purpose and
spirit of the Association, the members, with 1/3 of the signatures of the
members, can initiate a meeting of all members. In the meeting, the members can
elect, with the approval of 2/3 of the members, to terminate the above
offender(s).
If the President or Vice President is, for no
reason, absent from the Board meeting more than twice a year, and if the
incidents are examined and confirmed true, the Board may vote (approval by 2/3
of the seven (7) directors) to terminate the President or Vice President.
If the President or the Vice President is absent
three times within a year, due to reasonable matters or illness, he/she shall
voluntarily resign from their position.
4.5
The
Board of directors establishes the academic, recreational, financial, general
affairs and secretarial offices to manage the daily administrative businesses.
4.6
In
the absence of the President, the Vice President shall assume his/her
responsibilities. If the Vice President is absent, the general secretary shall
take over. If the general secretary is absent, an experienced director shall
take over.
4.7
If
the President for some reason cannot fulfill his/her terms, his/her job
function shall be assumed by the Vice President. See footnote 11.2.
4.8
Office
of the Secretary: the office is staffed by one secretary general, appointed
from the directors by the board.
4.9
Job Function of the Office of the Secretary
4.9.1
Responsible
for recording and safekeeping the minutes and all of the document files of the
Board meeting.
4.9.2
Responsible
for recording and safekeeping the Chinese Schoolˇs minutes of meetings, and all
of the document files of the Chinese School.
4.9.3
Apply
for the necessary books.
4.9.4
Distributes
registration, membership application, and other notification forms.
4.9.5
Organizes
newspaper clippings.
5.0
Academics Director
5.1 Job Function of Academics
Director: manages the academic research, library facility, and teaching plan
related to the academic activities of the Orange County Chinese School. This
position is all served by the Principle of the Orange County Chinese School.
5.2
Academics
Director is in charge of the Chinese School.
5.3
Orange County Chinese School
5.3.1
The
Orange County Chinese School (herein referred to as the Chinese School)
serves the purpose of teaching the Chinese language,
history, and traditional culture. Members of the Association and their children
who join the Association in support of the founding purpose of the Association
can join the Chinese School.
5.3.2
The
School is staffed by a Principle and a Vice Principle, who are chosen by the
Board after agreement and passage by 2/3 of the seven (7) directors to serve a
one-year term. The elected can serve again, but no more than two consecutive
terms.
5.3.3
Qualifications of the President and Vice President
5.3.3.1
Individuals
who identify with the founding spirit of the Association, and is a member of
the Association.
5.3.3.2
Members
who are enthusiastic about the school affairs, and knowledgeable about the
administration of the Chinese School.
5.3.3.3
Members
who display leadership, strong execution skill, strong enthusiasm toward
service.
5.3.4
Responsibility of the Principle
5.3.4.1
The
Academics Director is the Principle.
5.3.4.2
Manages
all affairs related to the Chinese School, establishes a teaching plan, which
is submitted to the Board for approval prior to the beginning of each semester.
Executes school affairs, and enforces the schoolˇs administrative policies
approved by the Board or the Assembly.
5.3.4.3
Attends
Board meetings, gives reports on the affairs of the Chinese School, and responds
to the questions regarding the affairs of the School.
5.3.4.4
Attends
inter-school teaching meetings and tours, and proposes improvements to the
Board.
5.3.4.5
Proposes
the appointment and removal of the dean and teaching staff of the school,
submits the proposal at the next board meeting for approval.
5.3.4.6
Determines
school emergencies including the safety measures during school hours, school
delay or cancellation due to inclement weather conditions or others, and
notifying the parents accordingly at the earliest time.
5.3.4.7
Sing
and distribute the teachersˇ contracts.
5.3.5
Teachersˇ
contracts are annually based. However, either party can initiate cancellation
with 30-day advance notice.
5.3.6
Salary:
principal and teachers are essentially volunteers. However, to express the
gratitude for their contributions, the board will offer them travel expense
compensations based on school finance and inflation level.
5.3.7
The
principal may be removed for inappropriate conduct by petition from more than
one third of the parents or more than one third of the board, followed by the
approval of two third majority of the emergency board meeting called upon by
the President.
5.3.8
In
case the principal cannot fulfill his term, he should offer resignation to the
board at least 30 days in advance. His duty will be temporarily assumed by the
assistant principal.
5.3.9
Duty
of the assistant principal.
5.3.9.1
The
Assistant Principal is selected by the recommendation of the school principal
or the board. His duty is to assist the principal in executing school affairs.
5.3.9.2
Acts
for the principal during his absence.
5.3.9.3
Assumes
the duty of the principal when he cannot finish his term.
5.4.10
Duty
of the dean
5.4.10.1Assists the
principal in drafting teaching plan. Designs and prepares academic activities.
Improves textbook and library collections.
5.4.10.2Assists the
principal in preparing the teacherˇs roll.
5.4.10.3Sets
up class schedules.
5.4.10.4Helps
teachers in improving teaching methods.
5.4.10.5Manages
the original textbooks. Determines the required quantity and requests the board
to make up for the insufficient amount.
6.0
Recreational
officer
6.1 The recreational officer is
selected from the board members and approved or removed by the majority vote of
the board for a one-year term, renewable by re-election. He can appoint an
assistant recreational officer and notify his selection to the board.
6.2
Duty
of the recreational officer
6.2.1
Sponsor
movies, dinner parties, dances, and other recreational activities. Submits an
annual plan to the board for approval during March.
6.2.2
Sponsors
seminars and youth activities.
7.0
Treasurer
7.1 The treasurer is selected from
the board members and is approved or removed by the majority vote of the board
for a one-year term, renewable by election.
7.2
Duty
of the treasurer.
7.2.1
Manages
the finances of the association. Maintains a balanced budget.
7.2.2
Collects
tuition from the parents during the first day of the semester. Proposal of the
tuition amount is submitted by the principal to the board for approval.
7.2.3
Makes
payments for the school expenses, such as rent, stationary, books, and other
equipments.
7.2.4
Presents
the budget of the following year to the board and executes it after approval.
7.2.5
In
case of budget deficit, submit request to the board for approving tuition
increase.
7.2.6
Prepare
detailed accounting record for regular board inspection. The finance of the
association is open to any current member for examination.
7.2.7
Collect
membership fee during spring festivities.
7.3
Fiscal
year of the association begins on March 1st.
8.0
The
association starts the new annual term on the first Sunday of March. All the
transition of offices should take place on that day.
9.0
If
the whole board resigned for unforeseeable reasons, the new board shall be
elected by the general assembly of the members.
10.0
General
Services Officer
10.1 The general services officer is selected
from the board members and approved or removed by the majority vote of the
board for a one-year term, renewable by re-election.
10.2
Duty
of the general services officer.
10.2.1
Manage
and inventory the properties of the association.
10.2.2
General
purchase.
10.2.3
Manage
the printing of the studentsˇ homework material. Coordinate the teachers and
other staff for the above.
10.2.4
Other
general business of the association.
11.0
Appendix
11.1 When necessary, this charter can be revised
by the board meeting initiated by two thirds of the board members. The revision
is drafted by the board and presented to the members at large. The revision
will become effective in two weeks if no objection is raised. In case of
objection, a petition is required to return the revision to the board for
further consideration.
11.2 Only half of the board members are
re-elected each year to maintain stability. Excluded are the elections for
make-up or expansion. After the annual election of the president, the vice
president is elected from and by the board members. When the vice president
cannot assume his duty, the board will re-elect his replacement within 30 days.
11.3 When objection of the direction or personnel
change of the association is raised by petition of more than half of the general
members, the board has to seek satisfactory resolution as soon as possible.
11.4 Except travel expenses for the principal and
teachers, there are no monetary compensations to all the other personnel due to
the voluntary nature.
卷 皃 华 协 会 彻 祘
Orange County Chinese Association Constitution
1.0 ﹙Ξ:
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3.0
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4.0
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4.2.0
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4.3.1
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4.3.1.2
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4.7
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4.8
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4.8.0
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4.8.1
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5.0
学术赋ㄆ
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Τ关学术ぇ动,パ卷皃いゅ学长ヴぇ
5.2
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5.3
卷皃いゅ学
5.3.1
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5.3.3.2
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5.3.4
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5.3.9
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5.4.1.0
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6.0
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7.0
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7.2
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7.3
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8.0
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9.0
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10.0
总务ㄆ
10.1 设ㄆ,パ赋ㄆヴ,经赋ㄆ会数赞Θ硄过ヴぇ,ヴ戳,
连选眔连ヴ
10.2
总务ㄆぇ职责
10.2.1
磝恨册セ会财产
10.2.2
购
10.2.3
磝恨いゅ学学ネ业ぇ,协调级毙师のΤ关场门
10.2.4
ㄤΤ关セ会ぇ总务
11.0
猔
11.1 セ彻祘ゲ璶时,眔随时开赋ㄆ会эぇ,须眔ぶだぇ赋ㄆ议,
﹍开э彻祘会议,ちэ议パ赋ㄆ会癬硄过,癳ユ会员,两
琍戳内无奢议,则该タ动ネ 会员Τ奢议,ゲ惠ㄣΤだぇ
会员联﹍ユパ赋ㄆ会决议
11.2
赋ㄆ会–э选だぇ,维ㄤ稳﹚┦糤补选ぃ捌赋ㄆ长
–赋ㄆэ选,パ赋ㄆ间が崩选产ネぇ捌赋ㄆ长时眔彻祘
ら内パ赋ㄆ会ㄌ猭选举产ネぇ
11.3
会员だぇ联矗对セ会ヴ决议,︽現よ针┪ㄆヴ单ㄆ项
Τ┮奢议时,赋ㄆ会ゲ须竞硉寻―圆满秆决は
11.4
埃セ长蒓毙师Τ车马费,ㄤセ会┮Τ员,А属义务┦质,没Τヴ
羱筍补偿 ~Ч~
5~4
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卷 皃 华 协 会 组 织 览 |
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蔨 会 |
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赋 ㄆ 会 |
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タ捌赋ㄆ长 |
□
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学 术 |
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眃 乐 |
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财 务 |
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总 务 |
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书 |
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□
□
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卷 皃いゅ学 |
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タ 捌 眃 乐 ㄆ |
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财 务 ㄆ |
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总 务 ㄆ |
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书 长 |
□
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タ 捌 长 |
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□ |
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毙 务 员 |
5~5